Passes & check-in — Studionity

Every guest gets a pass. Every entry is tracked.

One pass per guest, issued from their single guest record — QR, Wallet, or just their face. At the door, face, QR and a name search all open the same gate, and no one is ever turned away. It runs the same at a palace sangeet, a conference badge desk, an expo turnstile, a college fest or a launch.

Pass composer

Design the pass once. The engine fills in every guest.

You decide what every pass says; the engine pulls each guest's details from their one guest record — name, gate and entry time, table, dinner preference, driver pickup, a relation line. Pick a template, brand it, and the gate device pairs from the same screen.

Four templates — Classic Cream, Noir, Marigold, Minimal — re-render on save
Always on: event name & date, QR code, guest name, pass #
Toggle gate & time, table, dinner, driver pickup and a relation line
Guest-specific lines flow from the Guests row — edit there, the pass updates
Issued the moment a guest RSVPs yes — confirmation screen and WhatsApp
Track issuance (178 of 214), retry bounced deliveries, arm the gate

Passes & FaceGate console: a live pass template preview on the left with QR, guest name, Gate 2 · opens 5:30 PM, table, dinner and pass number, issuance showing 178 of 214 passes delivered by WhatsApp, and a FaceGate gate control on the right, armed with 62 of 178 faces enrolled and the offline gate pack current — Passes & FaceGate — the pass template on the left, gate control armed on the right.

In the guest's pocket

The pass lands in their pocket.

The moment a guest RSVPs yes, their pass appears in the Tonight hub — a QR ticket with their name, gate, entry time, seat, dinner and driver pickup. They can add it to a wallet, or skip it entirely and walk in by face.

QR ticket with name, gate, entry time, seat, dinner and driver pickup
Add to Apple Wallet or Google Wallet — it lives on the lock screen
"Or just walk in — your face is your pass"
Taps through to the venue map and directions to the gate

Guest digital pass on a phone: a QR ticket for Anaya & Rohan Sangeet Night with the guest's name, 'Guest of the bride · Admit one · #88', Gate 2 opens 5:30 PM, table, dinner and driver pickup, Apple and Google Wallet buttons, and an 'or just walk in — your face is your pass' link — The guest pass — QR, Wallet, or face.

The gate station

Any crew phone becomes a gate.

Point a crew device at the scanner QR and it pulls a small gate pack and runs offline — no app to install. The station shows who's on shift, a live check-in count, the gate pack status, and three ways in.

No app install — a crew phone or tablet pairs by QR
Gate pack ~1.4 MB, works offline; scans queue and sync when back online
Live counter — checked in tonight, and when the gate opens
Pick how they come in: Face, QR pass, or Name search

Gate 2 scanner station on a crew device: 'FaceGate · check-in — Gate 2 — Sangeet Night', crew member Arjun on shift 5–9 PM, a gate pack of 62 faces that works offline, a large 'checked in tonight' counter above 'gate opens 5:30 PM', and three entry modes — Face (live), QR pass and Name search — Gate 2 station — crew on shift, a live count, and three ways in.

The entry ladder

Face first — QR and a name always behind it.

No guest is ever turned away.

Face

Guests walk up to the crew tablet. Their face is matched locally on the device — your face isn't streamed anywhere at entry — and the doors open with a green tick and their name in about two seconds.

QR pass

Not enrolled, or phone dead on face? Scan the QR on the pass, or key the pass number by hand. It reads on the device, offline-capable.

Name search

No phone and no face? Type a name and search the guest list right on the device — check in, mark the RSVP confirmed, done.

FaceGate live scanner on a crew tablet: a dark viewfinder with a reticle locking onto a guest's face, 'matching locally · your face isn't streamed anywhere at entry', 'gate pack 1.4 MB · 62 faces · on this device', and a green welcome card reading Priya Sharma, Table 12 · Pass #88, with a fallback row offering Scan QR or Search name — Face mode — the live scanner, matched on-device.

QR check-in on a crew phone: a viewfinder aimed at a pass QR that 'reads on this device', the last scan confirmed for Priya Sharma at Table 12 · Pass #88 with an Undo, a manual pass-number field, and buttons to switch to Face mode or Name search — QR pass — scan the code or key the number.

Name-search check-in on a crew device: a live search of 'Pri' across 214 guests on-device returning Priya Sharma (FaceGate enrolled), Prisha Nair (pending RSVP) and Priyank Joshi (declined) with check-in buttons, and a 'just checked in' list tagged Face, QR and Name — Name search — the on-device fallback list.

Enrolment & consent

Face entry is opt-in, and revocable.

Enrolment is a separate opt-in at join — the join selfie plus a distinct FaceGate consent. Faces are matched on the gate device, never sent to the server, and the selfie stays inside the one event. One tap turns face entry off; the QR pass and name search still work.

A separate FaceGate consent at join, on top of the photo selfie
Matched at the door on the gate device — your face isn't streamed anywhere at entry.
The selfie stays inside this one event; gone after it ends
Retake the selfie or turn face entry off anytime — the pass still works

Guest FaceGate card on a phone: an 'Enrolled' badge and 'Your face is your pass at Gate 2', a three-step how-it-works ending in the doors opening in about two seconds, a trust panel — matched on the gate device, your face isn't streamed anywhere at entry, auto-deletes 90 days after the event, revoke anytime — and 'Retake selfie' and 'Turn off face entry' controls — The guest's FaceGate card — enrolled, and in control.

See your gate run itself.

The pilot is invite-only while we polish the engine with real celebrations. Tell us about your next event — we'll show you the whole night, live.

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Invite-only pilot · Made in India